Yes. We structure the books so you can see margin at the client and project level, not just a company total.
Professional Services
Bookkeeping and Accounting for Professional Services Firms
Agencies, consultancies, and law firms sell time and expertise, and the money is made or lost in the gap between hours worked and hours billed. We give professional services firms clean, real time books that show which clients and projects are profitable and keep any trust or retainer funds handled correctly.
Where professional services firms lose money
Utilization slips, scope creeps, and work sits unbilled while payroll goes out on schedule. A firm can look busy and still run thin because it never sees profit at the project or client level. For firms holding client funds, such as law firms with trust accounts, a compliance miss carries real consequences. Clean books make all of this visible.
What professional services accounting has to get right
Project and client profitability
We structure the books so you can see profit by client and project, not just a company total, so you know where the real margin is.
Utilization and unbilled work
We keep work in progress and unbilled time visible, so revenue that has been earned does not quietly sit uninvoiced.
Trust and retainer handling
For firms holding client funds, we keep trust and retainer balances separated and reconciled, so you stay compliant and audit ready.
Partner and owner compensation
We keep owner and partner compensation clean in the books, so distributions and profit sharing rest on accurate numbers.
How we support professional services firms
Firm bookkeeping
Client and project level reporting, clean trust handling, and monthly financials.
Explore BookkeepingBooks cleanup and catch up
Behind before a review or a partner change? We rebuild an audit ready baseline.
Explore Books cleanupCash flow forecasting
Plan around billing cycles and utilization.
Explore ForecastingBudgeting
Set revenue and cost targets and track them monthly.
Explore BudgetingFractional CFO advisory
Restructuring ownership or planning an exit? We bring senior financial leadership on a part time basis.
Explore Fractional CFO advisoryTools we work in
We work in QuickBooks Online and Xero and integrate with the practice management and time tracking tools firms use. You do not need to switch systems, and we handle any migration during onboarding.
Professional services results from our client work
Every number below is from a real engagement. Only names are changed.
Consulting Firm, Partner Level Revenue and Utilization ForecastLaw Firm, IOLTA Trust Account Compliance Built from ScratchConsulting Network, Equity Structure and Clean Exit Plan for 4 Partners6 Person Freelance LLC, Government Contract Financial Package
View all case studiesWhy Professional Services businesses choose us
Secure and confidential
High level encryption and strict access controls protect your data.
One point of contact
A dedicated accountant who knows your business, not a support queue.
Flat monthly pricing
No setup fees and no long term contracts. Scale up or down anytime.
Book a free consultation
Book Free ConsultationSee profit by client and project and keep trust funds compliant.
In a 30 minute call we review your setup and give you a flat fee quote, with no obligation.
FAQ
Professional Services Accounting Questions
How we track project profit, utilization, and trust accounts.
Yes. We keep trust and retainer balances separated and reconciled so you stay compliant and audit ready.
Yes. We keep work in progress and unbilled time visible so earned revenue does not sit uninvoiced.
We integrate with common practice management and time tracking tools and keep the books in QuickBooks Online or Xero.
Yes. We start with a books cleanup to rebuild an audit ready baseline.
A flat monthly fee based on transaction volume and complexity, with no setup fees. Exact quote after a free consultation.