Diagnostic Audit
We map discrepancies, missing entries, duplicates, and misclassifications before making changes.
Recovery Service
Bookkeeping Cleanup Services: Start Fresh with Clarity
Bookkeeping and QuickBooks cleanup services — fix messy, backlogged or inaccurate books fast and get audit-ready. Book a free cleanup consultation.
Service Snapshot
3-5Days average
100%Reconciled
CleanBooks on delivery
New Client Offer · Bookkeeping Cleanup
Free 30 min discovery call + 20% off your first backlog month
Know exactly what needs fixing before you spend a dollar.
Book a free call. We diagnose your books. Commit to the full project and the first backlog month is 20% off.
Book Free Discovery Call30 minutes, no obligation
Cleanup Scope
Structured restoration for messy books.
Transaction Recovery
Missing activity is located and entered; duplicates are identified and removed.
Reclassification
Income and expenses are moved into the correct chart of accounts categories.
Bank Reconciliation
Every bank, credit card, and cash account is reconciled to actual statements.
Payroll & Tax Alignment
Payroll entries, tax payments, and withholdings are verified and correctly recorded.
Handoff Report
A summary of every change made, with transparent documentation you keep.
Cost of Messy Books
What unclean books actually cost you.
Businesses with uncleaned books face measurably higher risk.
Outcome profile0-100 index
Progress curve96%
AuditRecoveryRebuildHandoff
Our Cleanup Process
A 7 step restoration.
1
Diagnostic Audit
Map every discrepancy before touching the file.
2
Transaction Recovery
Find missing transactions and remove duplicates.
3
Reclassification
Move expenses and income to the correct categories.
4
Bank Reconciliation
Reconcile every account to real statements.
5
Payroll & Tax Alignment
Verify payroll, tax payments, and withholdings.
6
Statement Rebuild
Generate clean P&L, Balance Sheet, and Cash Flow.
7
Handoff Report
Document every correction and next maintenance step.
Professional cleanup vs. doing it yourself
Decision areaAccountant For AllDIY
Full transaction reviewIncludedManual
Bank statement matchingIncludedPartial
Documented change logIncludedUsually missing
Tax-ready outputYesUncertain
Completed in daysYesOften months
Books cleanup by business size
Cleanup scoped to your complexity.
QuickBooks Cleanup Done Right
Whether you're on QuickBooks Online, QuickBooks Desktop, or Xero, our bookkeeping cleanup services get every account reconciled, every duplicate removed, and your file audit-ready.
QuickBooks Online & DesktopAudit-ready output
QuickBooks File Repair
We work directly inside your existing QuickBooks file, no forced migration, correcting errors where they live.
Full Reconciliation
Every bank, credit card, and cash account reconciled to actual statements inside QuickBooks.
Clean Handoff
A documented summary of every fix, so your QuickBooks file stays audit-ready going forward.
Every QuickBooks cleanup includes secure file handling and a clear record of every correction made.
Transparent Pricing
Project based cleanup rates.
U.S market average: $300 - $400 / backlog monthWe start from: $199 / backlog month
Standard
$199/backlog mo
Simple books, under 200 transactions per month, 1-2 accounts, digital records available.
Complex
$249/backlog mo
200-500 transactions per month, 3-5 accounts, mixed personal/business, basic payroll corrections.
Advanced
$299/backlog mo
500+ transactions per month, multi-entity or multi-platform records, payroll, inventory, or sales tax issues.
All cleanup tiers are quoted per backlog month after discovery. Minimum engagement: 3 months. Rush delivery under 7 days carries a 25% surcharge.
Sample Work
Proof from related engagements.
FAQ
Books Cleanup Questions
How cleanup works, what it costs, and how to tell if your file needs one.
Catch-up bookkeeping means recording months, or years, of transactions that were never entered. Your books are behind, but not necessarily wrong. Cleanup bookkeeping means correcting books that exist but contain errors: unreconciled banks and credit cards, miscategorized transactions, duplicate entries, or balance sheet accounts that do not tie out. Many businesses need both, which is why we start every engagement with a diagnostic review to determine exactly what your file needs.
Bookkeeping cleanup is quoted as a flat one-time fee based on how many months are affected, transaction volume, and the severity of the errors. Industry-wide, cleanup projects commonly range from a few hundred dollars to $2,000 or more depending on scope. After a free diagnostic review of your accounts, we give you a fixed quote before any work begins, so you never get an hourly bill that keeps growing.
Most cleanups take between 1 and 4 weeks depending on how many months of records are involved and how quickly we receive bank statements and supporting documents. A few months of light cleanup can often be finished within a week, while multi-year rebuilds take longer. We give you a specific timeline with your flat-fee quote, and you get progress updates throughout.
There is no limit. We have handled everything from a few messy months to multiple years of unrecorded or unreconciled books. Even if you have no usable records and we are rebuilding from bank statements, it is fixable. Multi-year catch-up projects are common before tax filing deadlines, loan applications, or business sales, and we prioritize the years that matter most for your immediate deadline first.
Common signs your books need a cleanup: your bank balance does not match QuickBooks, your profit and loss shows numbers that feel wrong, you have negative balances or large uncategorized entries, accounts have not been reconciled in months, or your tax preparer keeps asking questions you cannot answer. If any of those sound familiar, a diagnostic review will tell you exactly what is broken and what it costs to fix.
Yes, the diagnostic review of your books is completely free. We examine your accounts, identify unreconciled accounts, miscategorized transactions, and balance sheet issues, and send you a written summary of what needs fixing along with a flat-fee cleanup quote. There is no obligation to proceed, and the findings are yours to keep either way.
When your cleanup is complete, you receive fully reconciled bank and credit card accounts, a corrected chart of accounts, accurate financial statements for every period covered, and a summary report of what we fixed and why. Your books will be tax-ready and accurate going forward, and most clients transition straight into monthly bookkeeping so they never fall behind again.
Next Step
Ready to start fresh?
Book a free diagnostic call. We will tell you exactly what needs fixing and how long it will take.