Operations Service

Outsourced Accounting Services: Your Whole Finance Function Handled

Outsourced accounting services for U.S small and medium businesses: accounts payable, accounts receivable, bill pay, payroll coordination, and month-end reporting, run by a dedicated team inside the tools you already use.

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Service Snapshot

DedicatedBack office team

AP + ARFully managed

5 DayMonth-end close

New Client Offer · Back Office

Your first month of AP and AR management is completely free

Hand off the busywork and see the difference before your second invoice.

3-month commitment. Month 1 of accounts payable and receivable management free. Full delivery from day one. New clients only.

Claim My Free Back Office MonthNo commitment required to enquire

What We Run

Your full back office covered.

Accounts Payable Management

Vendor bills captured, coded, routed for approval, and scheduled so nothing is paid late or twice.

Accounts Receivable & Invoicing

Customer invoices raised, sent, and followed up, so cash comes in faster and aging stays short.

Bill Pay & Cash Disbursement

Approved payments run on your schedule with a clean, documented audit trail every time.

Payroll Coordination

Payroll runs prepared and reconciled with your provider, from Gusto to ADP, and posted to your books.

Expense & Receipt Management

Employee expenses, receipts, and card spend collected, matched, and categorized without the chase.

Month-End Close & Reporting

Reconciliations, journal entries, and a management report pack delivered on a fixed monthly schedule.

Back Office Impact

What outsourcing your back office frees up.

Typical client improvements within 90 days of moving day-to-day finance operations to us.

Outcome profile0-100 index

Owner and admin hours reclaimed84%

Faster accounts receivable collection71%

On-time vendor payment rate96%

Reporting delivered on schedule93%

Progress curve94%

OnboardStabilizeOptimizeRun

How It Runs

A finance department that just runs.

Onboard & Map

We map your AP, AR, payroll, and approval workflows and set up secure access.

Daily Operations

Bills, invoices, payments, and expenses are processed as they come in.

Weekly Cash & AR

You get a clear cash position and collections update every week.

Monthly Close & Report

Books are closed and a management report pack is delivered on schedule.

Outsourced back office vs. hiring in-house

Decision areaAccountant For AllIn-House Hire

Monthly costFlat, from $599Salary + benefits

Coverage during leave or turnoverAlways coveredWork stops

Time to full productivityDaysWeeks to months

AP, AR, payroll, and reporting in oneIncludedOften multiple hires

Scales with transaction volumeYesRehire required

The Full Picture

A finance department without the headcount

For most growing businesses, the finance function quietly becomes a second job. Bills pile up, invoices go out late, receipts vanish, and the month-end close slips further behind. Outsourced back office accounting hands that entire operational layer to a dedicated team, so the work gets done every day without you hiring, training, or covering for internal staff.

What your back office actually covers

Back office accounting is everything that keeps money moving correctly behind the scenes. On the payables side, that means capturing vendor bills, coding them to the right accounts, routing them for approval, and scheduling payment on time. On the receivables side, it means raising and sending customer invoices, then following up until they are paid. Around that sit payroll coordination, expense and receipt management, and a disciplined month-end close that turns all of it into financial statements you can trust.

Who it is built for

Our back office service fits owners who have outgrown doing it themselves but are not ready to build an internal finance team. That includes founder-led companies where the owner is still approving every payment, service and product businesses with steady bill and invoice volume, and growing teams that need real controls without the cost of a full-time AP clerk, AR specialist, and bookkeeper. If finance admin is eating your week, it is the right fit.

Why outsource instead of hiring

A single in-house finance hire costs a salary plus benefits, software, and management time, and the work stops the moment they take leave or resign. An outsourced back office gives you an assigned team that covers accounts payable, accounts receivable, payroll coordination, and reporting for a flat monthly fee, with no gap when someone is out. Compared with large outsourced accounting firms, our pricing starts well below typical market rates while still giving you a dedicated point of contact and qualified-accountant review on every close.

How we work inside your systems

We operate in the tools you already use, from QuickBooks Online and Xero to Bill.com for approvals and Gusto or ADP for payroll. During onboarding we map your existing approval and payment workflows so nothing is paid without the right sign-off, and every action leaves a clear audit trail. You keep final control, get a weekly view of cash and receivables, and receive a management report pack each month, so the back office runs quietly while you stay fully informed.

Transparent Pricing

Flat monthly back office rates.

U.S market average: $1,500 - $5,000 / moWe start from: $599 / mo

Essentials

$599/mo

Accounts payable or receivable, up to 75 bills or invoices, monthly close, and a monthly report pack.

Operations

$1,250/mo

Full AP and AR, bill pay, expense management, payroll coordination, and weekly cash and collections updates.

Full Back Office

$2,500/mo

High-volume AP, AR, payroll, and expenses with a dedicated lead, weekly reporting, and controller-level review.

Plans are scoped to your monthly transaction, bill, and invoice volume after a free discovery call. Payroll coordination works alongside your existing payroll provider.

Note: Pricing shown above is a starting estimate. Book a free consultation to receive a customized quote based on your business requirements.

FAQ

Back Office Questions

What outsourced back office accounting covers, how it runs, and what it costs.

Back office accounting is the day-to-day finance operations that keep a business running behind the scenes: accounts payable, accounts receivable, bill pay, invoicing, payroll coordination, expense management, and month-end reporting. Outsourcing it means an assigned team handles that work for you inside your own accounting software, so you get a full finance function without hiring, training, and covering for internal staff.

Our back office service covers accounts payable and receivable management, bill pay and cash disbursement, customer invoicing and collections, payroll coordination with your provider, expense and receipt management, and a monthly close with a management report pack. Plans are scoped to your transaction, bill, and invoice volume, and you can start with just AP or AR and add more as you grow.

Bookkeeping records and reconciles what has already happened so your financials are accurate. Back office support adds the operational work around it: paying vendors, sending and chasing invoices, coordinating payroll, and managing expenses in real time. Many clients combine the two, so their books stay accurate and the daily finance operations run without landing on the owner's desk.

Yes. We operate inside your existing QuickBooks Online, Xero, and tools like Bill.com, and we coordinate payroll alongside providers such as Gusto and ADP. You do not need to switch systems. We map your current approval and payment workflows during onboarding and work within them, with clear controls and an audit trail.

Our back office plans are flat monthly fees starting at $599, scoped to your monthly volume of bills, invoices, and transactions. That is typically well below the cost of a full-time finance clerk once salary, benefits, software, and coverage are included, and far below standard outsourced accounting department rates. You get a fixed quote after a free discovery call, with no setup fees and no long-term contract.

We work within documented approval workflows, so payments are only scheduled once the right person on your side has approved them. Access is limited to your assigned team, activity is logged for a clear audit trail, and every monthly close is reviewed by a qualified accountant. You keep final control over who and what gets paid.

Next Step

Ready to hand off the back office?

Book a free discovery call and we will map exactly which parts of your finance operations we can take off your plate.