Yes. We match daily point of sale totals to deposits, account for processing fees and gift cards, and record sales accurately every day.
Retail
Bookkeeping and Accounting for Retail Businesses
Retail lives and dies on margin, and margin is invisible when the books are behind. We keep retail businesses on accurate, real time records that tie daily POS sales to deposits, keep inventory honest, and show you the true profit on every location and product line.
Why retail numbers are hard to keep clean
A retail day generates hundreds of small transactions across cash, cards, and gift cards, then those totals have to match what actually reaches the bank after processing fees. Add inventory that moves constantly, markdowns, shrinkage, and seasonal swings, and it is easy for the books to drift away from reality. When they do, you lose the one number retail depends on most: real gross margin.
What retail accounting has to get right
POS and daily sales reconciliation
We reconcile your point of sale totals to bank deposits, account for processing fees and gift card activity, and record sales accurately every day rather than lumping deposits together at month end.
Inventory, shrinkage, and true margin
We keep cost of goods sold tied to what actually sold and surface shrinkage and markdown losses instead of letting them hide inside a single number, so your gross margin reflects the truth.
Multi location reporting
Running more than one store means you need profit by location, not just a company total. We build reporting that shows which stores carry the business and which quietly drain it.
Seasonality and cash flow
Retail cash swings hard between peak and slow seasons. We keep your cash position current and, when you plan inventory buys, we model the year ahead so you stock up without running short.
How we support retailers
Retail bookkeeping
Daily sales reconciliation, inventory aware COGS, and clean monthly financials by location.
Explore BookkeepingBooks cleanup and catch up
If months of deposits were never reconciled, we rebuild your records into an audit ready baseline.
Explore Books cleanupCash flow forecasting
Plan around your seasons instead of reacting to them.
Explore ForecastingBudgeting and open to buy
Set inventory and spending targets by category and track them monthly.
Explore BudgetingFractional CFO advisory
Expanding locations or raising capital? We bring senior financial leadership on a part time basis.
Explore Fractional CFO advisoryTools we work in
We work in the systems retailers already use, including common POS platforms, with books maintained in QuickBooks Online or Xero. You do not need to switch systems to work with us, and we handle any migration during onboarding.
Retail results from our client work
Every number below is from a real engagement. Only names are changed.
Multi Location Retail, 18 Months of Books Rebuilt in 7 DaysMulti Location Clothing Retailer, $124K Inventory Gap ReconciledSpecialty Running Store, Open to Buy Budget Cuts Markdown Losses $68KFranchise Retailer, New Market Entry Model, Kansas City ExpansionRetail Franchise, 3 Location Expansion and SBA Capital Strategy
View all case studiesWhy Retail businesses choose us
Secure and confidential
High level encryption and strict access controls protect your data.
One point of contact
A dedicated accountant who knows your business, not a support queue.
Flat monthly pricing
No setup fees and no long term contracts. Scale up or down anytime.
Book a free consultation
Book Free ConsultationSee your true margin by store and product before you spend a dollar.
In a 30 minute call we review your setup and give you a flat fee quote, with no obligation.
FAQ
Retail Accounting Questions
How we reconcile POS sales, inventory, and margin across your stores.
Yes. We build reporting that shows profit for each store, not just a single company total.
We start with a books cleanup to correct COGS and inventory, then keep them accurate through monthly bookkeeping.
No. We work with your existing systems and QuickBooks Online or Xero, and handle any migration during onboarding.
Yes. Through forecasting and budgeting we model cash across your seasons and set open to buy targets by category.
A flat monthly fee based on transaction volume and number of locations, with no setup fees. Exact quote after a free consultation.