4-store Austin LLC, 18 months unreconciled. Rebuilt from bank statements. Audit-ready P&L, Balance Sheet & Cash Flow delivered in 7 days.
01The Situation
The owner ran 4 retail stores and had outsourced bookkeeping to a freelancer for 3 years. In mid-2023, the bookkeeper stopped responding. By the time she realized the books had not been touched in 18 months, a commercial lender was asking for 2 years of financials within 30 days as a condition of lease renewal on a 5th location.
02What We Did
We rebuilt 18 months from bank statements, corrected $42K in miscategorized expenses that had understated gross margin by 4 points, and delivered an audit-ready package in 7 days. The lender approved the lease renewal within 72 hours of receiving it.
Breakdown
| Store | Revenue | Gross Margin | Net Income |
|---|---|---|---|
| Store 1 Flagship | $680K | 48% | $82K |
| Store 2 South Austin | $560K | 46% | $67K |
| Store 3 East Austin | $520K | 45% | $59K |
| Store 4 Round Rock | $457K | 44% | $41K |
| TOTAL FY 2024 | $2.22M | 46% blended | $249K |
The fifth location opened on schedule. For the first time the owner has a consolidated P&L showing all 4 stores every month and books that close within 3 business days of month end.
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